Office Manager (VAC-D2457)

Full Time @StaffMatters Recruitment Specialists in Business Administration
  • Post Date : May 14, 2024
  • Apply Before : May 29, 2024
  • Salary: Negotiable
  • 0 Application(s)
  • View(s) 17
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Job Detail

  • Job ID 25946

Job Description

A well-established forex company in Limassol is looking for an experienced Office Manager with experience as an office manager in a fast paced environment and booking travel for executives.

Maintain reception area, welcome guests, manage guests/employees access to the office
Manage the office calendar, co-ordinate and schedule appointments/meetings as needed, ensuring all parties are well informed
Manage office supplies (stationary, groceries, equipment, toiletries)
Manage office space planning, including renovations, departmental moves, and layout design
Ensure correct setup and availability of resources in conference rooms
Obtain quotes from suppliers
Organize all necessary travel arrangements for management, employees and or clients (flight bookings, hotel accommodation, transport, visa entries etc)
Manage insurances and required licences (including Fire and First Aid)
Support HR (employee birthdays, company events, employee culture, onboarding)
Monitor budgets (including tracking expenditures and providing reports)
Provide assistance to Executives related to sensitive end complex tasks
Assist with internal projects
Establish a highly organised filing system, correspondence, and other records
Provide on-going and ad-hoc administrative support to office staff as needed
Receive all internal & external mail, sort and distribute to concerned officials accordingly
Distribute professional correspondence and memoranda as assigned and or respond when deemed necessary
Point of contact with the landlord and third-party vendors (managing contracts, invoices etc)
Ensure that overall office management reflects and displays the company’s corporate image & values
Perform a wide variety of responsible and confidential administrative and secretarial duties with diligence and care.
Assist the CEO and management with business and personal related matters
Set up entry/parking cards for employees

At least 2 years’ experience in a similar role
Excellent written and verbal communication in English and Greek
Competent organisational and multi-tasking skills
Familiarity with office organisation and optimisation techniques
Fully proficient with MS Office
Display both integrity and professionalism
Accuracy, reliability, and accountability
Ability to be available when there are urgent issues
Commitment to helping people and providing the highest level of support

Working hours:
The working hours 8-9:30 to 17:00 – 18:30 (flexible, 8 hours per day). This is an onsite job.

The company is offering a salary of 1,800 – 2,000 Euros gross based on skills and experience, medical insurance, provident fund and lunch allowance

TO APPLY for this job opportunity, send your CV (in English please) to [email protected] and include the reference:  Office Manager – VAC-D2457. We look forward to hearing from you!


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